Class 6: Lists and registers

Class six includes information on: 
  • Any information we are currently legally required to hold in publicly available registers
  • List of main contractors and suppliers
  • Asset registers
  • Information Asset Register
  • CCTV
  • Register of Interests
  • Register of Gifts and Hospitality provided to Board members and senior personnel
  • Freedom of Information Disclosure Log

Any information we are currently legally required to hold in publicly available registers

In line with the Health Board's Standing Financial Instructions, all single tender actions and extensions to contracts must be reported to our Audit Committee.
 
Aneurin Bevan University Health Board procures its goods and services from contractors and suppliers in line with its procurement arrangements set out in the Health Board’s Standing Orders and Standing Financial Instructions, which are available here.
The common seal of the Health Board is primarily used to seal legal documents such as transfers of land, lease agreements and other important/key contracts.  The Health Board maintains a Register of Sealings that records the sealing of every document.  The report of sealings is presented to the Board at each meeting.
The Corporate Risk Register is presented to the Board at each meeting to enable the Board to:
  • Identify and understand the risks that are critical to the success and continuation of the Health Board;
  • Agree acceptable levels of corporate risk and approve the actions required to mitigate strategic risks to this level;
  • Receive assurance that mitigating actions are being taken and risks are being appropriately managed. 
Board Papers can be found in the About Us section of our website.
Aneurin Bevan University Local Health Board procures its goods and services from contractors and suppliers in line with its procurement arrangements set out in the Health Board’s Standing Orders and Standing Financial Instructions. Since April 2011, the procurement function of the Health Board is undertaken through a partnership arrangement by the Procurement Services arm of the NHS Wales Shared Services Partnership (MWSSP).  NWSSP use over 15,000 suppliers therefore if you require a list of our top 20 suppliers or would like to put in specific request, please submit a request via shared.services@wales.nhs.uk.
The Health Board is required to maintain an asset register to ascertain capital charges on all items over £5k. Additions to this will be picked up from capital programme purchases and purchases over £5k from Charitable Funds. If you would like this information, please submit a request via richard.bevan@wales.nhs.uk - Board Secretary.
The Health Board is in the process of developing its Information Asset Register and it is currently work in progress. If you would like the latest copy, please submit a request via richard.bevan@wales.nhs.uk
 
Download the latest version of the information Asset Register can be found here.
The Health Board is committed to providing a safe and secure environment for all staff, users and visitors to its premises. CCTV (closed circuit television) will be used to record events, where recording is available, thereby protecting the health board’s assets, preventing and deterring crime, securing the successful prosecution of offenders, reducing the fear of crime whilst enhancing patient, staff and visitor safety. At all times Health Board staff will ensure compliance to relevant legislation.
 
The Health Board has over 300 CCTV cameras across our sites.  The Health Board CCTV Policy sets out the appropriate actions and procedures to be followed to comply with the Data Protection Act in respect of the use of CCTV surveillance systems managed by the Health Board.
In line with Section 7 of the Health Board Standing Orders, the Board must adopt a set of values and standards of behaviour for the UHB that meets the requirements of the NHS Wales Values and Standards of Behaviour framework.  These values and standards of behaviour will apply to all those conducting business by or on behalf of the Health Board, including Board members, Health Board officers, and others, as appropriate.  The framework adopted by the Board will form part of the Health Board's Standing Orders
 
The Health Board has a Standards of Behaviour Policy Incorporating Declarations of Interests, Gifts, Hospitality and Sponsorship which re-states and builds on the provisions of Section 7 of the Health Board's Standing Orders. It re-emphasises the commitment of the Health Board to ensure that it operates to the highest standards, the roles and responsibilities of those employed by the Health Board, and the arrangements for ensuring that declarations can be made. 
 
It is a requirement that at the beginning of every Health Board, Committee or decision making/formal meeting, that members and those in attendance be invited to declare their interests in relation to any items on the agenda.
 
The Declarations of Interest of our Board members are available on our website.  This, and previous years' declarations, are published in our Annual Accounts which are approved annually (every June) by the Board and can be found in the Key Documents section of our website. The paper copy of the Register of Declarations of Members' Interests, together with the forms which are used to inform its contents is retained by the Corporate Governance Department, and the Register is available for public inspection. 
 
Register of Gifts and Hospitality provided to Board Members and Senior Personnel
Section 7.5 of the Health Board’s Standing Orders states that the Values and Standards of Behaviour Framework adopted by the Board prohibits Board members and Health Board officers from receiving gifts, hospitality or benefits in kind from a third party which may reasonably give rise to suspicion of conflict between their official duty and their private interest, or may reasonably be seen to compromise their personal integrity in any way. The Standards of Behaviour Policy Incorporating Declarations of Interests, Gifts, Hospitality and Sponsorship provides detailed guidance regarding the types of gifts, hospitality and sponsorship which may or may not be accepted.
 
A full report of all offers of Gifts and Hospitality recorded by the Health Board is submitted to the Audit Committee annually.
The Health Board aims to publish all responses to Freedom of Information requests on its FOI Disclosure Log.